State records guidelines and recordkeeping advices

Guidelines - list of guidelines

Section 10A of the Archives Act 1983 gives authority to the State Archivist to issue formal 'guidelines' for the making and keeping of State records. These formal guidelines provide a range of policies, standards, and procedures for recordkeeping in State and local government organisations to ensure that the making and management of records is effective transparent, and accountable.

This section of the Act also places a responsibility on the heads of these organisations to take all reasonable steps to implement and comply with these guidelines.

These guidelines cover a wide range of issues such as clarifying the attributes of ‘proper records’, processes for managing email as records, storing records with outside providers, and converting paper records to digital formats. Further guidelines will continue to be developed and issued.

Advices - list of advices

Less formal recordkeeping advices for the Tasmanian State and local government sectors are also issued which support and explain the formal guidelines. These also provide an indication of any national or international standards that have been endorsed for recordkeeping in the sectors and also include advice on other issues which enhance the effective management of State records. Further advices will continue to be developed and issued.